Seymour Public Library Policies
Patron Behavior Policy
To ensure appropriate use of the library, its grounds, and its resources as well as the personal comfort and public safety of all library patrons, the following code of conduct has been established by the Seymour Public Library Board of Directors.
Patrons shall be engaged in activities associated with the use of the public library while in the library.
Personal items may not be left unattended on Library property for any reason. Any such items may be removed by Library Staff and relocated at the Staff’s discretion. The Library is not responsible for any loss of personal items or information left on Library property.
Smoking is not permitted in the building.
Capped beverages may be brought into the Library.
Whatever you bring in with you must be properly disposed of or taken with you upon leaving the building.
Parents or legal guardians are responsible for the behavior of their children while in the library. In accordance with Ct General Statutes, children under the age of 12 may not be left unattended in the library.
Sec. 53-21a. Leaving child unsupervised in place of public accommodation or motor vehicle. Failure to report disappearance of a child.
Creating disturbances will not be allowed in the library whether through excessive noise, running, loud talking, audio device, or another medium and/or disruptive behavior.
Patrons will refrain from exhibiting any threatening or intimidating behaviors, e.g., profanity or abusive language, threats of violence or harassment of any nature, behavior considered potentially unsafe or harmful to self or others.
All animals, other than identified service animals must remain outside of the library.
Shoes and shirts must be worn at all times.
Sleeping, soliciting, littering, or loitering is not allowed in the library.
Photographing, filming, and audio recording of Library patrons, Library staff, and Library interior or programs without prior approval of the Library Management is prohibited.
Defacing, damaging, vandalizing or misuse of library resources, equipment, or property is prohibited.
Theft of library resources, equipment, or property may result in arrest or prosecution.
Threatening, endangering, or physically harming library staff or patrons is prohibited.
The Seymour Public Library staff has been authorized to administer the Patron Behavior Policy and, if needed, pending approval of the Library Supervisor, may modify and/or adapt the Patron Behavior Policy to special circumstances. Users who do not comply with the Patron Behavior Policy or any reasonable request of the staff may be asked by Library Management to leave the Library premises and may ultimately lose library privileges through a range of actions. Continued or extreme willful noncompliance may result in action ranging from suspension or termination of Library privileges to prohibiting access to the Library premises. Illegal actions or egregious behavior will be reported to the police.
When a patron’s use of the library is suspended or terminated, a report of the incident and the suspension will be given in writing to the Library Board of Directors. The patron does have the right to appeal this decision.
Any patron who feels that he or she has lost their privileges unfairly shall submit a written report of the incident and treatment to the President of the Library Board within seven (7) business days after the notification of loss of privileges. The President of the Library Board will review the report in a meeting with the Library Board and the Library Director. The Patron will be notified of the outcome within 3 days after said meeting. During the time of any appeal process, the suspension will remain in effect.
The Seymour Public Library Board of Directors reserves the right to amend this policy as it deems appropriate and in response to changing conditions.
Approved SPL Board of Directors 6/18/2015
Amended SPL Board of Directors 12/17/2015
Seymour Public Library is committed to providing access to informational, educational, recreational, and cultural resources for all library users. The Library provides access to the Internet through library computers connected to the Internet, and through wireless Internet access during open library hours.
Please be aware that the Library’s wireless networks are offered as unsecure wireless networks. Users should use wireless access accordingly.
The library’s computers are available for use on a “first-come-first-served” basis. Patrons access the Library Public computers through their library bar code. If a patron doesn’t have a bar code one can be obtained at the circulation desk for a one day internet use. Computer sessions are limited to 120 minutes ( 2 hrs.) per day.
All online resources at the Library are provided equally to all library users. Availability may not always match demand. The Library reserves the right to end an Internet session when time limits are exceeded, when the Library is closing, and/or to designate computer terminals for specific purposes. If patron behavior when using the Internet becomes inappropriate for a library setting, the library reserves the right to end a patron’s session.
Patrons should be aware that electronic communications and files could become public. The Library adheres to ALA policies and state and federal laws. However, due to the nature of the Internet, all users who release personal information, including personal identifying information, credit card or bank account numbers etc. do so at their own risk. The library will not be responsible for loss or damage resulting to a user from (such) a breach of privacy or confidentiality.
The Library has no control over the information accessed on the Internet, nor can the library guarantee that the information accessed is accurate, complete, correct or appropriate. The Library expressly disclaims any liability or responsibility arising from access to or use of information obtained through its electronic information systems, or any consequences thereof.
Parents/guardians, not the library, are responsible for information accessed by their children. Parents/guardian are strongly advised to supervise their children’s sessions as the library does not filter or screen the Internet sites. In accordance with library policy, Children under the age of twelve must have a parent/guardian accompanying them. Parents/Guardians of children under the age of 12 must sign an internet waiver permission slip if they wish their children to use the SPL Computers.
Computers in the children’s room of the SPL are specifically for the use of patrons under the age of 18.
Downloading and sharing protected material is a violation of the federal Copyright Act of 1976. Library computers cannot be used to conduct illegal file sharing. Protected materials may include text, photographs, songs, movies, graphic illustrations and other computer software. If inappropriate activity is detected the Seymour Public Library reserves the right to enforce corrective actions.
Computer users may not install or download software programs or files onto the library computer’s hard drive. Users are not to attempt to breach the library’s computer security systems or attempt to access the hard drive, other files, networks, or computer systems of the library.
The user, regardless of age, is responsible for any damage to Library computers.
Library computers may be used for lawful purposes only. Computer and/or Internet sessions or privileges will be suspended or revoked if use is not in keeping with this policy. Illegal acts involving the library’s computers may be subject to criminal prosecution.
Printing information from the computers is permitted at a cost established by the library.
The Library Board of Directors reserves the right to amend this policy as it deems appropriate and in response to changing conditions.
Approved by Seymour Public Library Board of Directors 6/02/2015
Internet Waiver Permission Slip for Underage Patrons
PERMISSION FORM FOR USE OF THE INTERNET BY CHILDREN UNDER THE AGE OF 12
The Seymour Public Library is committed to providing the best possible service to all of our patrons. The Internet is a resource that offers unlimited global access to information. The library staff is unable to and will not monitor or control the content, accuracy, completeness, or type of information available through this medium. Parents/guardian are strongly advised to supervise their children’s sessions as the library does not filter or screen the Internet sites. In accordance with library policy, Children under the age of twelve must have a parent/guardian accompanying them. Parents or guardians of children under the age of twelve (12) are responsible for their children’s use of the Internet.
Child’s Name (please print) _______________________________________________________
Child’s Date of Birth ______________________________________________________
I, the parent or guardian of the above-named child under the age of twelve (12), have read the above information and SPL’s attached policy and give permission for my child or ward to access the Internet at Seymour Public Library. I am further aware that if the Library’s rules governing Internet use are not followed, Library internet privileges may be suspended or revoked.
Parent/Guardian’s Signature _______________________________________________________
Parent/Guardian’s Telephone Number _______________________________________________
FOR LIBRARY USE ONLY
Verification by Staff Member ___________________________________________________________
The Library Board of Directors reserves the right to amend this policy as it deems appropriate and in response to changing conditions.
Approved by the Seymour Public Library Board of Directors 6/02/2015
Policy for Unattended Children After Hours
Parents are expected to be aware of the closing times of the library, bearing in mind that these can and do change. Power failures can occur and require unexpected evacuations. Children left alone on library grounds could be vulnerable. Every effort will be made to contact parents prior to closing.
If the child is left alone at the library after closing time ,two staff members will remain with the child for one half hour. During this time, every effort will be made to contact the parents. Parent or guardian must show identification and sign a waiver form before children will be released to them. If one half hour elapses with no success in finding someone to pick up the child, the police will be called. Library staff, under no circumstances, will offer to drive the child home. In accordance with Connecticut State Law, children under the age of 12 should have a parent or responsible family or caregiver available in the building while the child is using the library.
Policy Governing Use of Library Meeting Rooms
The Library has a large meeting room and one smaller meeting room available, as a community service to non-profit Seymour civic groups. Due to the volume of library programs, rooms cannot be booked more than three months (90 days) in advance. Both individuals and/or groups are welcome to use the library’s facilities subject to the following conditions:
- Library sponsored programs take precedence over all community use of library facilities.
- Food and Drink are generally not allowed in the meeting rooms but special permission may be granted upon application.
A non-refundable fee of $25.00 for each use of the Larger meeting room.
A non-refundable fee of $10.00 for each use of the Smaller meeting room. **The fee may be waived by the Library Board of Directors by petitioning the Board at their regularly scheduled Board Meeting. Please speak to Library Management about this.
- A. Groups must be non-profit. A Certificate of Liability Insurance that names the Seymour Public Library as an additional name insured for the function is necessary to book a room.
- Admission fees, sales and or/solicitations will not be permitted; however, authors presenting a program may offer their books for sale & signing.
- The rooms are not available for private parties or social gatherings. Alcohol is not permitted on the premises.
- Maximum capacity, per Seymour Fire Marshal, will be adhered to at all times.
Smoking is prohibited in the building.
Large meeting room: 82 capacity with tables and chairs are present, 175 capacity with chairs only
Small meeting room: 36 capacity with tables and chairs, 49 capacity with chairs only
- Groups may not remain in the library after closing.
Meetings (or activities) may start as early as 9:30 a.m. Tuesday- Friday and 10:00 a.m. on Saturday
(except July and August when the library is closed on Saturday).
All activities must be over and the group vacates the room by 7:45 p.m. Tuesday & Wednesday, and 4:45 p.m. Thursday & Friday and 3:45 p.m. on Saturday.
- All meeting room groups are expected to exercise care in the use of the Library’s facilities and property. Rooms are expected to be left clean and in good condition upon exit. If necessary, the group that booked the room will assume financial liability for loss resulting from their use or for any excess time expended by Library personnel on the cleaning of the room.
- The Library is not responsible for equipment, materials, supplies, etc. owned by a group or individual and used in the meeting rooms or stored there before or after the meeting.
- An officially designated representative of the group/organization must complete the attached meeting room application and their signature will indicate they have read and understood the policies governing the use of the Seymour Public Library meeting rooms.
- The Library Director (or other designated personnel) will assign available rooms according to group size, space needs or other logistic requirements based on demand and existing conditions. Be it noted that the library cannot guarantee on-going use of any specific room/equipment to groups/organizations that meet on a regular basis.
- The Library reserves the right to suspend or cancel meeting room privileges to any individual, group, or organization that fails to comply with the above stated policies.
- For safety reasons and as a courtesy to others conducting meetings or programs, children should not be left unattended or allowed to access the restrooms or water fountains without adult supervision.
The Library Board reserves the right to amend this policy as it deems appropriate and in response to changing conditions.
Adopted by the Library Board of Director, April 24, 1984
Revised March 16, 1989, September 17, 1992, December 15, 1994, October 16, 1997, June 19, 2003, April 18, 2013
Updated December 15, 2016 by the Seymour Public Library Board of Directors
Meeting Room Application
Seymour Public Library
46 Church ST
Seymour, CT 06483
Meeting Room Application
Today’s Date:_______________________ (not to be in excess of 90 days from desired date)
Name of Organization/Group: ___________________________________
Address: __________________________ Phone: _________________________
Name of Applicant: _______________________ Phone: _________________________
Notify: Applicant_____________ Group_________________ of approval.
Requested Time(s): __________________________________
How many people will attend? _______________________
Please indicate if preference in meeting rooms (large or small) here:__________
Please indicate items needed and desired amount:
Please note that though the library can provide chairs and tables, groups are responsible for their own set up and break down.
I have received a copy of Seymour Public Library governing use of the Meeting Rooms and understand that, once signed, this signifies my organization agrees to abide by the conditions specified therein.
Signature of Authorized Representative: ______________________________
Please note that submitting this request does not guarantee the use or availability of the room.
Library Use Only: Received By ________________________ Date: ______________
Forwarded To Library Director’s Office (Date): __________________
Approved___________ Disapproved________________ On _________________
Notified Above On________________
Fee: _____________ Received:_________________
Checks should be made out to “The Seymour Public Library”.
Seymour Public Library is not responsible for advertising this event.
Certificate of Insurance must be submitted and Fee must be paid prior to use of the room.
The library will accept books and other materials as donations or gifts from the public. Books that are donated must be in resalable condition. Books that have mold or mildew will not be accepted for donation. The library cannot appraise said gifts or donations for tax purposes. Depending on the nature and condition, materials worthwhile and of informational or recreational value, will be kept for incorporation into the library’s collection. Items which cannot be used will be sold or permanently withdrawn. Please call before bringing your used books to the library as our storage space is limited.
Material Selection Policy
I. Purpose of Policy
The Materials Selection Policy of the Seymour Public Library has been formulated to serve as a document for the Head Librarian and Board of Directors in the selection of library materials, and to inform the public clearly as to the principles upon which selections of library materials are made.
II. Statement on Intellectual Freedom
The Seymour Public Library subscribes to the Library Bill of Rights, the Freedom to Read Statement, and the related supportive documents of the American Library Association, which affirms, among other principles, its belief in the following basic policies:
1. As a responsibility of library service, books and other library materials selected should be chosen for values of interest, information and enlightenment of all the people of the community. In no case should library materials be excluded because of the race, gender, nationality, social, political, or religious views of the authors.
2. Libraries have a responsibility to provide books and other materials presenting several diverse points of view concerning the problems and issues of our time. No library materials should be proscribed or removed from libraries because of partisan or doctrinal disapproval.
3. Censorship should be challenged by Libraries in the maintenance of their responsibility to provide public information and enlightenment.
4. The rights of an individual to the use of a library should not be denied or abridged because of age, race, gender, religion, national origins, or social or political views.
Copies of the Library Bill of Rights, the Freedom to Read Statement, and other pertinent documents can be found in the appendix of this policy statement.
III. The Library’s Service and Collection Goals
The purpose of the Seymour Public Library is to provide free library service on an equal basis to all residents of the Town of Seymour, as well as, to library card holders from other communities throughout Connecticut under the Connecticard program. The Library seeks to provide such service to the best of its ability with the means available, and to increase those means whenever possible.
In order to provide useful and high-quality library service, the library acquires, organizes, and makes available materials for the educational, informational, cultural, and recreational needs of the community as determined by the Board of Library Directors and the Head Librarian. Such materials typically include, but are not limited to, books, magazines, newspapers, audio recordings, video, downloadable audio and eBooks and online databases, i.e. Auto Repair, Consumer Reports online.
IV. Responsibility for Selection of Materials
Final responsibility for selecting new books and other library materials lies with the Head Librarian, who may delegate, to such staff members as are deemed qualified by reason of education and/or experience, authority to make selections in designated areas. Should there be community concern about specific items in the library collections, this should be brought to the Head Librarian for resolution. The Head Librarian will confer with the Library Board of Directors referencing the American Library Association Bill of Rights.
All materials etc. selections should be made in conformity with the principles and criteria set forth in this policy statement.
V. Selection Sources
Sources from which library materials will be selected for purchase include, but are not limited to, the following:
1. Current review journals (Library Journal, School Library Journal, Booklist, Publishers Weekly, etc.).
2. Newspaper review columns.
4. Bookstores (First: local stores Second: national stores).
5. Book salespersons.
6. Displays at library meetings
7. Publisher catalogs and announcements.
8. Demonstrated usage of existing materials.
9. Online resources.
VI. Criteria for Selection
The selection of books and other library materials, whether acquired by purchase or gift, will be based on the following criteria:
1. The appropriateness of the material in relation to the interests and needs of the Library’s users and of the community as a whole.
2. The value of the material for educational, informational, cultural, and recreational purposes.
3. The timeliness of information.
4. The contribution of the material toward strengthening the existing collection or expanding its scope.
5. The accuracy, authoritativeness, and competence of presentation.
6. Requests from individuals to which the above criteria can be applied.
7. The permanent value of the material based on literary or scholarly excellence and other inherent qualities, considered without regard to demand.
8. Budgetary limitations.
It is the goal of the Library to build a balanced collection characterized by materials of current popular interest as well as materials of permanent worth. While popular demand is a significant basis for selection, it must be borne in mind that many great works of scholarship and literature are keystones of modern knowledge and culture but may not necessarily be high-demand items. It is Library policy to select, along with popular-demand items, materials of permanent value.
Textbooks will not be considered for purchase unless such items constitute the best available source of information in a subject. Such materials must serve the general public and the adult learning community in order to be considered.
Every attempt will be made through the Bibliomation Network or other equivalent resoUrce to procure as many copies of title as possible for student projects or community activities. However, multiple copies cannot be purchased in response to student academic projects or related work, which the school curriculum should properly be expected to meet.
It is not the Library’s policy automatically to replace every item when lost or worn out. Need for replacement is weighed in relation to the number of duplicate copies already owned; existence of adequate coverage in the subject field; other similar materials in the collection; and the demand for the specific author, title or subject. It is often more desirable to purchase more up-to-date materials than to continue replacing older ones.
VII. Materials for Children and Young Adults
The children’s collection contains materials most suited to the abilities and interests of library users between the ages of pre-school and eleven, while young adult materials are those most suited to the abilities and interests of library users between the ages of twelve and fifteen.
Both children’s and young adult materials are selected with the same care and judgment, and following the same criteria, as are adult materials. Also like adult materials, they will be as varied in format, content, reading level, etc., as possible within existing budgetary limitations.
It is the Library’s policy to allow children and young adults free access to the adult collection for the use of advanced materials for personal and educational enrichment.
The Library recognizes and accepts the role of the parent or legal guardian in supervising the reading material of their child. The Library staff cannot be expected to know the content of every book in the Library or to supervise the reading of every young person who uses the Library. The staff is not in a position to judge parental concern and control of reading materials for juvenile users.
Selection of library materials for the wider community cannot be inhibited by the possibility that specific items of an advanced nature may come into the possession of children.
The Library has a responsibility to provide books and other materials presenting several diverse points of view concerning the problems and issues of our time. It must, therefore, be understood clearly that ownership of library material does not in any way constitute an endorsement by the Library of the ideas or viewpoints expressed therein.
Selections of library materials are not made on the basis of any anticipated approval or disapproval by specific individuals or groups, but solely on the merits of the works in relation to building the collection and serving the needs of library users and the community as a whole. While the Library is aware that one or more persons may take issue with the selection of specific items, the Library does not have to remove from the collection items purchased in accordance with the criteria specified above. Nor will library materials be marked in such a way as to show approval or disapproval, and all materials will stand on open shelves, except to protect specific items from damage or theft or as a result of other unavoidable physical restrictions (materials placed on reserve, lack of sufficient shelf space necessitating basement storage, etc.).
IX. Weeding and Withdrawing
Weeding is important to maintenance of a good library collection and should be performed with the same careful thought and judgment as is selection.
To keep the collection up-to-date and useful, materials should be re-evaluated at regular intervals, with decisions made as to whether to withdraw, repair, rebind, or replace. Materials that should be withdrawn include the following:
1. Those proven to be unused over significant periods of time, as defined in accepted professional standards.
2. Those known to be dated and no longer accurate.
3. Those too badly damaged, worn, soiled, etc. to be repaired or rebound, unless unique.
4. Those with unattractive formats (small print, yellowed paper, etc.), unless the contents are unique or irreplaceable.
Final responsibility for re-evaluating the library collection and making decisions to withdraw, repair, rebind, or replace lies with the Head Librarian, who may delegate, to such staff members as are deemed qualified by reason of education and/or experience, authority to re-evaluate designated areas. Items removed from the collection, if in suitable condition, may be distributed to the community for free provided this is accomplished in a fair and equitable manner.
Unusual problems are to be referred to the Head Librarian for resolution.
As a rule, the Library will accept gifts without commitment as to final disposition, as follows:
1. If the material is already in the collection, it will be added only if it is in good condition, if a duplicate is needed, if existing copies need replacement, and if the material has not been superseded.
2. If the material is not already in the collection, it will be evaluated following the criteria specified in Section VI above. Currency and reliability of information, adequacy of the library collection in the subject field or the author’s work, historical value, local interest, and physical condition all must be considered before expending the time and money to add gifts to the collection.
3. Gifts not needed, if in good condition and of the proper type, will be offered to other libraries or institutions.
4. Gifts not usable in the library collection or elsewhere will be sold, disposed of, or placed in the Library’s book sale.
5. Generally, collections of materials will not be accepted with donor restrictions or conditions which necessitate special housing or which prevent integration of the gift into the general library collection with like materials.
6. Gift materials will be subject to the same standards of classification, cataloging, circulation, weeding, and withdrawal as are purchased materials.
7. Librarians are not professional appraisers, and the Library cannot provide dollar valuations for gift materials received. The Library will provide the donor with a statement showing the number of items and type of material accepted.
8. The Library welcomes gifts and bequests of money made by individuals or groups for the purchase of library materials. Such gifts may be restricted to the acquisition of specific types of materials, provided they conform to the criteria specified in Sections VI and VII above. Otherwise, choice of materials purchased with these monies will be determined by the Head Librarian, in conformity with this policy.
XI. Local History and Genealogy
A collection of useful materials pertaining to the history and genealogy of Seymour, the Naugatuck River Valley, New Haven County, and the State of Connecticut will be maintained. Materials such as books and manuscripts can be accommodated. Artifacts or other items which, in the judgment of the Head Librarian, the Library is unable to care for will be referred to the Seymour Historical Society or to other appropriate agencies.
XII. Extending Resources
The Library endeavors to add as many new and varied materials to its collection as possible within the confines of budgetary limitations, but cannot purchase every item needed or requested. It will at all times attempt to extend its resources through cooperation with other libraries and information resources and through active use of the interlibrary loan system.
XIII. Requests for Reconsideration of Materials
Individuals with objections to specific materials in the Library’s collection should bring their concerns to the attention of the Head Librarian. If, after discussing their concern with the Head Librarian, the patron wishes to pursue the matter further, they will be required to state their specific complaint in writing by completing the Seymour Public Library’s “Request for Reconsideration of Library Materials” form (copy attached). All parts of the form must be completed and the form signed and dated. The form will then be reviewed carefully by the Head Librarian and a reply will be made to the patron after the review process is completed.
If still dissatisfied, the patron may, at this time, ask that their “Request for Reconsideration of Library Materials” form be brought before the next meeting of the Board of Library Directors. Such a request must be made only after the Head Librarian has reviewed and denied the original request. The Board will then review its original request and the decisions of the Head Librarian, discuss the issues raised, and respond to the patron after the review process is completed. The decision of the Board of Library Directors will be final.
Review of Materials Selection Policy
This policy will be reviewed once a year, if changes are required then the Library Board of Directors will vote on such changes proposed. This material will be distributed to all new members of the Library Board and the original copy will remain with the Head Librarian.
As approved by The Board of Library Directors 12/12